Grant Terminology
Acquittal Report
Also called an Expenditure Statement, the Acquittal Report is a form completed once all money provided by the Funding Body has been spent. Details of what items were purchased with funding money need to be included.
Applicant
Individuals and organisations who are proposing a project. Also called the Proponent.
Application
Guidelines
Also called Program
Guidelines, they give detailed information
on how to apply for the grant, what to include in the application and the type
of project the Funding Body would
like to support. It is vital to read the guidelines before starting the
application.
Assessment Criteria
The key points which
the grant application will be considered against. It is vital that all
applications meet the Assessment Criteria.
Auspicing Body
Also called Sponsoring
Agency. In some cases an organisation may
be unable to meet the financial requirements of a Funding Body. For example, not having an ABN or not having the
capacity to manage funding may disqualify a group applying for funding. In that
situation, the organisation may partner with a larger (legally registered) organisation
who can manage the funding on their behalf. This organisation would be the Auspicing
Body.
Beneficiaries
The people/groups who will
benefit from the project. Include both direct and indirect Beneficiaries.
Capacity Building
The development of
long-term skills which help assist a person or group become self-sufficient.
For example, rather than giving food to those in need, Capacity Building would include teaching gardening skills so that those
in need can then plant their own vegetable gardens, resulting in long-term
change.
Community
Collaboration
Many Funding Bodies want to see that organisations are working with the
community to
develop projects. This
partnership is referred to as Community Collaboration.
Declaration
A formal statement at
the end of the application indicating that all information provided is true and
correct. It usually needs to be signed by a registered officer within the
organisation, such as the President or Secretary.
Evaluation
Usually the final
assessment of the completed project, the Evaluation includes the positives and negatives of the project
and states how the project has benefited those involved.
Expenditure
Statement
Also called an Acquittal Report, the Expenditure Statement is a form completed once all money provided by the Funding Body has been spent. Details of what items/programs were funded need to be included, which must be in line with the funding guidelines. Nb. It is essential that sound financial records are kept, especially when applying for and receiving funding money.
Funding Body/Agency
The group or
organisation making the funds available.
Funding Rounds
Although applications
can be submitted for some grants on a continual basis, many have opening and
closing dates throughout the year. These are the Funding Rounds.
In-Kind
Non-financial support
provided for the project, which would have to be purchased if not donated. For
example, if a community event is being organised and photocopies, stationary,
phone usage and desk space are all being supplied by the organisation, this
would be an In-Kind contribution.
Letters of Support
Letters usually written
by local government, service providers and/or community groups that show they are
in support of the proposed project. Letters of Support are valuable in demonstrating the need and importance
of a project, and provide the proposal with increased credibility.
Leveraging
The use of funding from
one source to help get funding from another source. For example, if the requirements
for a $50,000 funding program cannot immediately be met, an organisation may
apply for a smaller grant to complete some minor projects, so that they are
then eligible for the $50,000.
Milestones
Key accomplishments
achieved during the life of the project.
Outcome
A general aim that the
project plans to achieve, usually in the long-term. For example, increased awareness
amongst the school community of what to do in an emergency.
Output
The actual products or services that will be produced through the project. For example, a full colour brochure outlining the steps to follow if there is an emergency at the school.
Partners
Individuals and
organisations who will work with you on the project.
Program Guidelines
Also called Application
Guidelines, they give detailed information
on how to apply for the grant, what to include in the application and the type
of project the Funding Body would
like to support. It is vital to read the guidelines before starting the application.
Proponent
Individuals and organisations who are proposing a project. Also called the Applicant.
Progress Report
An update submitted to
the Funding Body during the life of a
project to let them know how the project is going and what Milestones
have been achieved.
Project Management
The model/framework that will be used to oversee the project and the people the model involves.
Public Benefit
How the project will
provide a benefit to the local and broader community.
Quantitative Data
Information that is able to be measured. For example, 95% of plants survived after 12 months.
Qualitative Data
Information that is not
easily measured tending to be descriptive. For example, attendees at the field day
showed great enthusiasm.
Sponsoring Agency
Also called Auspicing
Body. In some cases an organisation may be
unable to meet the financial requirements of a Funding Body. For example, not having an ABN or not having the
capacity to manage funding may disqualify a group applying for funding. In that
situation, the organisation may partner with a larger (legally registered) organisation
who can manage the funding on their behalf. This organisation would be the Sponsoring
Agency.
Stakeholders
The people/groups that
have an interest in the project.
Sustainability
The way a
project/program will continue once there is no remaining funding money.
Target Group
The key group of people
the project will benefit or be aimed at.
Tasks
The steps that will be
carried out to meet the Milestones or Outcomes.